Bookkeeping for hundreds of buildings, each with its own accounts.
Dedicated bookkeepers who keep the ledgers of every owners' association and rental portfolio you manage current, from contributions and rent to annual statements for the general meeting.
Each association is a separate set of books, a separate budget and a separate annual meeting that wants answers.
VvE administrators in the Netherlands, syndics in Belgium and residential property managers run dozens or hundreds of small, separate administrations. Every one has owner or tenant ledgers, supplier invoices for maintenance and utilities, a reserve fund to track and an annual statement that owners scrutinise. The work is repetitive, deadline-driven and hard to staff.
Haven Teams bookkeepers take over this processing inside your property-management software. They post contributions and rent receipts, process and allocate supplier invoices, reconcile each association's bank accounts, chase arrears according to your policy and prepare the annual statements and budgets that your managers present to the meeting.
Volume of small administrations
Hundreds of separate ledgers need the same care as one large company.
Annual-statement season
Every association wants its accounts, budget and meeting pack in the same few months.
Arrears and service charges
Contributions, settlements and arrears need accurate, polite follow-up at scale.
Every ledger current, every meeting pack on time.
- Posting owner contributions, rent receipts and settlements per association or property
- Processing and allocating supplier invoices for maintenance, utilities and insurance
- Bank reconciliation per association, including reserve-fund accounts
- Arrears monitoring and reminder letters following your collection policy
- Preparing annual statements, budgets and service-charge settlements for the general meeting
- Supporting cashier and auditing-committee (kascommissie) questions with clean documentation
Property and association platforms such as Twinq, VvE Online, VGS/Qii, Homerun, BlueMatrix and Pelican, with accounting in Exact, Twinfield or AFAS. We train on your setup before the pilot.
- From
- €1,600 per team member per month
- Hours
- EU business day, 09:00–17:30 CET
- Pilot
- 2-week pilot at half the fee
Questions we get asked
Do you know Dutch VvE and Belgian syndic requirements?
Yes. Our bookkeepers are trained in the structure of association accounts, reserve-fund (reservefonds) rules and the documents an annual meeting expects in both countries. Your managers remain responsible for presenting and advising.
Can one bookkeeper handle many associations?
Yes. A dedicated bookkeeper typically manages a portfolio of associations or properties in your software, following a fixed monthly cycle. We scope the portfolio size in the discovery call.
How do you handle arrears communication with owners?
Reminder letters and emails go out in your name using your templates and tone, on the schedule your policy defines. Phone calls and escalation to collection stay with your team.
Can you help with the annual-statement peak?
Yes. Because your bookkeepers work year-round on the same associations, the annual statements are largely prepared by the time the season starts, and we can add temporary capacity for the peak.
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Get your association ledgers current in two weeks.
One dedicated property bookkeeper on your real portfolio, with turnaround measures agreed upfront. Half the monthly fee, credited if you continue.