VAT returns prepared on time, every period, without the scramble.
A dedicated bookkeeper who keeps your VAT coding clean through the period, reconciles the return to the ledger and hands your accountant a filing-ready package before the deadline.
The return is due on the 20th, the ledger has three unexplained VAT codes and the ICP listing does not match.
Dutch and Belgian VAT returns are not complicated in principle, but they are relentless: monthly or quarterly deadlines, reverse-charge and intra-community rules, the ICP (opgaaf ICP / intracommunautaire opgave) that must agree with the return, OSS for distance sales, and penalties when filings are late or corrected too often. For a growing business or a busy accounting firm, the preparation work is the problem, not the expertise.
Haven Teams bookkeepers do the preparation. They review VAT coding during the period rather than at the deadline, reconcile the VAT accounts to the return, prepare the ICP listing and OSS data, and hand your accountant or tax adviser a filing-ready package with a reconciliation and a list of points to check.
Deadline scramble every period
Preparation starts too late, so corrections and supplementary returns follow.
VAT coding errors
Reverse-charge, exempt and intra-community transactions get the wrong code and distort the return.
ICP and return mismatches
Listings that do not agree with the return trigger tax-authority letters.
Clean coding, reconciled returns, no surprises.
- Periodic review of VAT codes on sales and purchases, with corrections before period end
- Preparing the Dutch btw-aangifte or Belgian btw-aangifte with a reconciliation to the ledger
- Preparing the ICP listing (opgaaf ICP / intracommunautaire opgave) and checking VAT numbers via VIES
- Preparing OSS returns for EU distance sales where applicable
- Tracking VAT on imports, including Article 23 licence (NL) and ET 14000 (BE) deferment
- A filing pack per entity with reconciliation, open points and supporting documents for your accountant
Filing and professional sign-off stay with you, your accountant or your tax adviser. We prepare and reconcile; a qualified person on your side reviews and submits to the Belastingdienst or FOD Financiën.
- From
- €1,600 per team member per month
- Hours
- EU business day, 09:00–17:30 CET
- Pilot
- 2-week pilot at half the fee
Questions we get asked
Can you prepare returns for both the Netherlands and Belgium?
Yes. Our bookkeepers are trained on both regimes, including the Belgian quarterly and monthly cycles, the Dutch supplementary return (suppletie) and the different treatment of intra-community and reverse-charge transactions.
Do you file the returns yourselves?
No. We prepare a filing-ready package; your accountant, tax adviser or an authorised person in your company reviews and files. This keeps professional responsibility where it belongs.
Can you clean up historic VAT problems?
Yes, as a defined project. We review prior periods, document the differences and prepare the correction or supplementary return for your adviser to file.
Do you handle OSS and e-commerce VAT?
Yes. See our e-commerce page for the full picture; VAT return preparation includes the OSS return where your business sells to consumers across the EU.
Other sectors and tasks
Each page explains how the same desk works for a different kind of organisation.
White-label bookkeepers who work in your practice software, under your name, for your clients.
Read moreE-commerce & webshopsMarketplace payouts, payment-provider settlements, OSS VAT and thousands of small transactions, reconciled.
Read moreHospitality (horeca)Daily takings, tips, split VAT rates, supplier invoices and payroll inputs for restaurants, hotels and groups.
Read moreConstruction & tradesProject costing, subcontractor invoices, reverse-charge VAT, retention and G-rekening administration.
Read moreProperty management & VvE administrationService-charge accounting, owners' association bookkeeping, rent ledgers and annual statements for property managers.
Read moreLogistics & transportFuel cards, tolls, driver expenses, CMR-backed invoicing and international VAT for carriers and forwarders.
Read moreHealthcare practicesDental, physiotherapy, GP and veterinary practices: insurer settlements, patient billing and VAT-exempt bookkeeping.
Read moreAccounts payableInvoice capture, three-way matching, approvals and payment runs, done daily so suppliers are paid on time.
Read morePeppol e-invoicingBelgium made B2B e-invoicing mandatory in 2026. Get your sending, receiving and processing running properly.
Read moreYear-end preparationReconciled balance sheets, lead sheets and supporting schedules so your accountant can close faster.
Read moreCredit control & debtor managementPolite, persistent follow-up on open invoices so your cash comes in on time.
Read moreRelated desks: Finance Desk · Security Operations Desk · Tech Support Desk
Get your next VAT return prepared in a two-week pilot.
One dedicated bookkeeper reviewing your coding and preparing a filing-ready package, with measures agreed upfront. Half the monthly fee, credited if you continue.