Extra bookkeepers for your practice, without the recruitment.
Dedicated bookkeepers who work in your practice software under your firm's name, clearing client administrations so your qualified staff can advise.
Clients keep coming. Bookkeepers do not.
Accounting and administration firms across the Netherlands and Belgium are turning work away. Vacancies for bookkeepers stay open for months, the staff you have are buried in coding and bank lines, and the advisory work that clients value gets squeezed into evenings. Software has automated the easy half; the other half still needs a careful person.
Haven Teams gives your practice dedicated bookkeepers who become part of your team. They work in your own environment, follow your coding rules and review procedures, and are invisible to your clients. Your qualified staff review and sign off; the processing volume moves off their desks.
Months to fill a vacancy
Bookkeeper vacancies stay open while partners and seniors do the processing themselves.
Peaks you cannot staff
Quarterly VAT and year-end stack up at the same time for every client.
Margins under pressure
Fixed-fee clients and rising salaries leave little room for inefficiency.
Processing done your way, ready for your review.
- Coding purchase and sales invoices in your clients' administrations, with your coding schemes and dimensions
- Bank reconciliation and clearing of suspense and intercompany lines
- Preparing VAT returns (btw-aangifte) and ICP listings for your reviewer's sign-off
- Year-end preparation: fixed-asset schedules, accruals, reconciliations and lead sheets
- Chasing missing documents from clients through your client portal or email templates
- Working through your task lists and deadlines in your practice-management tool
Exact Online, Twinfield, Yuki, AFAS, Moneybird, Silverfin, Visionplanner, Xero and QuickBooks. Document capture via Basecone, Yuki or your scanning solution. We train on your setup before the pilot.
- From
- €1,600 per team member per month
- Hours
- EU business day, 09:00–17:30 CET
- Pilot
- 2-week pilot at half the fee
Questions we get asked
Will our clients know the work is done offshore?
Only if you tell them. Our bookkeepers work under your firm's name in your environment, with your email templates and portal. Many firms do tell clients they use a dedicated offshore team as part of their service model; that choice is yours.
Who is responsible for the quality of the work?
You keep professional responsibility for the client, as with any employee. We are responsible for our bookkeepers' accuracy and turnaround, which we measure and report monthly, and your reviewer signs off before anything goes to the client or the tax authority.
Do your bookkeepers understand Dutch and Belgian accounting?
Yes. Our Finance Desk bookkeepers are trained in Dutch and Belgian VAT, the standard charts of accounts (including the Belgian MAR) and the common software. They read Dutch documents fluently; written communication is in English and Dutch templates, and phone contact with clients stays with your team.
What does it cost compared with hiring locally?
A dedicated bookkeeper costs from €1,600 a month, including recruitment, training, equipment and supervision. That is around half of the fully loaded cost of a local hire in the Netherlands or Belgium.
Other sectors and tasks
Each page explains how the same desk works for a different kind of organisation.
Marketplace payouts, payment-provider settlements, OSS VAT and thousands of small transactions, reconciled.
Read moreHospitality (horeca)Daily takings, tips, split VAT rates, supplier invoices and payroll inputs for restaurants, hotels and groups.
Read moreConstruction & tradesProject costing, subcontractor invoices, reverse-charge VAT, retention and G-rekening administration.
Read moreProperty management & VvE administrationService-charge accounting, owners' association bookkeeping, rent ledgers and annual statements for property managers.
Read moreLogistics & transportFuel cards, tolls, driver expenses, CMR-backed invoicing and international VAT for carriers and forwarders.
Read moreHealthcare practicesDental, physiotherapy, GP and veterinary practices: insurer settlements, patient billing and VAT-exempt bookkeeping.
Read moreAccounts payableInvoice capture, three-way matching, approvals and payment runs, done daily so suppliers are paid on time.
Read moreVAT returns (btw-aangifte)Monthly and quarterly VAT returns, ICP listings and reconciliations prepared for your accountant's sign-off, NL and BE.
Read morePeppol e-invoicingBelgium made B2B e-invoicing mandatory in 2026. Get your sending, receiving and processing running properly.
Read moreYear-end preparationReconciled balance sheets, lead sheets and supporting schedules so your accountant can close faster.
Read moreCredit control & debtor managementPolite, persistent follow-up on open invoices so your cash comes in on time.
Read moreRelated desks: Finance Desk · Security Operations Desk · Tech Support Desk
Try a dedicated bookkeeper on real client files for two weeks.
One trained bookkeeper in your practice software, with accuracy and turnaround measures agreed upfront. Half the monthly fee, credited if you continue.