Peppol e-invoicing, run every day by someone who knows it.
Dedicated bookkeepers who send, receive and process your Peppol e-invoices, resolve rejections and keep your software in sync, so Belgium's e-invoicing mandate and the coming EU rules are handled without extra headcount.
Since 1 January 2026, Belgian businesses must exchange structured e-invoices. The rule is simple; the daily reality is not.
Belgium made structured electronic invoicing (Peppol BIS) mandatory for B2B transactions between Belgian VAT-registered businesses from 1 January 2026, with near-real-time reporting to follow. The Netherlands already requires e-invoicing to government and the EU's ViDA package will extend digital reporting across borders. Software vendors have added Peppol buttons, but somebody still has to make sure every invoice goes out correctly, every incoming invoice is processed and every rejection is fixed.
Haven Teams bookkeepers take on that daily work inside your accounting or ERP system: checking that outgoing invoices carry the mandatory fields and VAT codes, processing incoming Peppol invoices into your AP workflow, resolving rejections and missing Peppol IDs with your customers and suppliers, and reconciling what was sent and received.
Rejected invoices delay cash
Missing fields, wrong VAT codes or an unregistered Peppol ID bounce the invoice and the payment.
Suppliers still send PDFs
Half your suppliers are on Peppol, half are not, and both streams need processing.
Nobody owns the process
Finance assumes the software handles it; the software assumes someone is checking.
Compliant invoices out, clean invoices in.
- Checking outgoing invoices for Peppol BIS requirements: mandatory fields, VAT codes, customer Peppol IDs
- Sending invoices through your access point and monitoring delivery and rejection messages
- Processing incoming Peppol invoices into your AP workflow with coding and matching
- Resolving rejections and missing registrations with customers and suppliers
- Reconciling sent and received e-invoices against your ledger
- Keeping customer and supplier master data (Peppol IDs, VAT numbers) current
Exact Online, Yuki, Octopus, Billit, AFAS, Microsoft Dynamics 365 Business Central, Odoo and SAP Business One, with access points such as Billit, Unifiedpost, Basware and Storecove. We work with your existing setup; we do not sell software.
- From
- €1,600 per team member per month
- Hours
- EU business day, 09:00–17:30 CET
- Pilot
- 2-week pilot at half the fee
Questions we get asked
Is Peppol e-invoicing really mandatory in Belgium?
Yes. From 1 January 2026, structured e-invoices are mandatory for B2B transactions between Belgian VAT-registered businesses, using the Peppol network and BIS format, with limited exceptions. Near-real-time e-reporting is planned to follow. Your accountant or adviser can confirm how it applies to your specific situation.
Does this apply to Dutch businesses too?
Dutch businesses must e-invoice the central government and many Dutch companies trade with Belgian partners who now require Peppol. The EU ViDA package will extend digital reporting for cross-border transactions in the coming years, so setting up a clean process now pays off.
Can you help us set up Peppol?
We help operationally: checking your software settings, registering IDs with your access point and testing with key customers and suppliers. Choosing and contracting software or an access point stays with you and your accountant.
What happens when an invoice is rejected?
Your bookkeeper reads the rejection message, fixes the invoice or the master data, resends it and logs the cause so recurring problems with a customer or supplier are solved at the root.
Other sectors and tasks
Each page explains how the same desk works for a different kind of organisation.
White-label bookkeepers who work in your practice software, under your name, for your clients.
Read moreE-commerce & webshopsMarketplace payouts, payment-provider settlements, OSS VAT and thousands of small transactions, reconciled.
Read moreHospitality (horeca)Daily takings, tips, split VAT rates, supplier invoices and payroll inputs for restaurants, hotels and groups.
Read moreConstruction & tradesProject costing, subcontractor invoices, reverse-charge VAT, retention and G-rekening administration.
Read moreProperty management & VvE administrationService-charge accounting, owners' association bookkeeping, rent ledgers and annual statements for property managers.
Read moreLogistics & transportFuel cards, tolls, driver expenses, CMR-backed invoicing and international VAT for carriers and forwarders.
Read moreHealthcare practicesDental, physiotherapy, GP and veterinary practices: insurer settlements, patient billing and VAT-exempt bookkeeping.
Read moreAccounts payableInvoice capture, three-way matching, approvals and payment runs, done daily so suppliers are paid on time.
Read moreVAT returns (btw-aangifte)Monthly and quarterly VAT returns, ICP listings and reconciliations prepared for your accountant's sign-off, NL and BE.
Read moreYear-end preparationReconciled balance sheets, lead sheets and supporting schedules so your accountant can close faster.
Read moreCredit control & debtor managementPolite, persistent follow-up on open invoices so your cash comes in on time.
Read moreRelated desks: Finance Desk · Security Operations Desk · Tech Support Desk
Get your Peppol process running in a two-week pilot.
One dedicated bookkeeper on your real invoice flows, with measures agreed upfront. Half the monthly fee, credited if you continue.